Healthcare Equipment Planning Australia (HEPA) is a specialist equipment planning consultancy service, with proven experience throughout Australasia in acute and aged healthcare, sterilisation services, dental, life science and laboratory facilities. This service includes:

  • Budget consultancy and planning
  • Development of FF&E master list
  • Inventory review and transitional planning
  • Design review and facility planning
  • Equipment consultancy and planning
  • Procurement planning and management
  • Sterilisation service department’s workflow reviews, design and planning consultancy.

Equipment Planning Consultancy Scope of Service

The Furniture Fitting & Equipment (FF&E) consultancy services are inclusive of, but not limited to the following:

  • Attend briefings with stakeholders as required
  • Review and analyse the project’s design and workflows
  • Provision of preliminary FF&E and related budget data
  • Development of FF&E schedule of accommodation
  • Develop equipment reports, which are to contain the following:
    • Equipment schedule
    • Equipment programme development
    • Equipment costs.

The Equipment schedule will include:

  • The development of an FF&E database, based on requirements from project briefs
  • Confirmation of the equipment classification, grouping codes and populate equipment database with approved codes
  • Details of types of equipment, including generic specifications
  • Description of proposed methodology for the management of equipment selection and procurement
  • Development of a specific equipment list for items of significance (those included architectural, structural, building services, long-lead items, etc.).

The Equipment programme development will include:

  • Procurement selection (generic)
  • Lead and installation time
  • Commissioning and training requirements.

The Equipment costs will include:

  • Development of equipment budget
  • Summary of costs allowed for Group 2 and Group 3 equipment, (Group 1 major equipment if in scope) including capital cost and other related costing assumptions, such as cost of delivery, installation and commissioning, warranty, etc.

Procurement planning and management will include:

  • Product selection and development of specification to tender level
  • Procurement cost planning advice
  • Supplier management
  • Tendering and tender reviews
  • Delivery installation planning and management
  • Provide and maintain an FF&E management database e.g. (Excel and dRofus formats)
  • Participate and contribute to the development of architectural drawings, including furniture and equipment layouts, services and structural design
  • Ongoing review of furniture and equipment layouts to confirm accurate classification with reference to FF&E Schedule
  • Provide product and standards information on FF&E to ensure the effectiveness and quality of selection
  • Participate and contribute to the development and review of room data sheets.